One line per visit type, one line per add-on
Recurring clients mostly want to check two things: how many visits they are paying for, and what the extras were. Put the visits as a count with the dates in the notes, and each add-on (oven, fridge, windows, laundry) on its own line. A single "cleaning, $390" line makes a client wonder whether they were charged for the oven they didn't ask for.
Write your policies where the client will read them
- Lockout or late cancellation. If you charge when you arrive and can't get in, say so on the invoice and bill it as its own line when it happens.
- Supplies. Whether you bring products or use the client's, and whether any specialty product is extra.
- Sales tax. Some states tax cleaning services and some don't, and a few treat residential and commercial cleaning differently. Check your state's department of revenue once and set the tax line to match.
Questions cleaners ask
Should cleaners charge per hour or per visit?
Most residential cleaners charge a flat rate per visit once they know the home, because clients prefer a set price. Hourly works for first cleans and homes in unknown condition, and it can be switched to a flat rate after.
How do I invoice recurring cleaning clients?
Once a month or after each visit, with the visit dates listed. Card on file with automatic payment cuts late payments the most.
Missing a line you always need? Email support@vanreceipts.app and we will add it to the template.