Home / Why VanReceipts
One app for the whole job.
Quote it, bill it, get paid and keep the books from the same phone. No second tool, no spreadsheet at night.
Download on theApp StoreFree to look around. 3-day Pro trial.
Four tools for one job is three too many.
You already know how to do the work. What eats the evening is everything around it: writing the estimate, chasing the invoice, finding the receipts, and working out at the end whether the job paid.
Most trades run on a quoting app, an invoicing app, a payments app and a spreadsheet, and none of them talk to each other. The estimate gets retyped into the invoice, the payment gets matched by hand, and the receipts never make it back to the job.
Every retype is a place for a mistake, and every tool is another login and another bill. Added up across a year, it is hours you did not get paid for and money you did not know you lost.
So the whole app is built around one idea: every step of a job, from the first quote to the money in the bank, in one app you can run from the van.
Today
- 1Quote app
- 2Invoice app
- 3Payments app
- 4Spreadsheet
Numbers retyped by hand, three times
With VanReceipts
- Estimate
- Invoice
- Payment
- Books
One job, one app, nothing typed twice
Three decisions that make it different.
Estimates in minutes, not evenings.
Describe the job in a voice note or snap a photo, and cloud AI drafts the line items. You check every line before it goes out, then turn it into an invoice in one tap.
Getting paid is part of the invoice.
Every invoice can carry a Stripe pay link and a QR. The client pays by card, wallet or bank, the money goes to your own Stripe account, and VanReceipts takes no platform cut.
The numbers are what happened.
Receipts, hours and miles land on the same job as the invoice, so profit per job and your period totals build themselves. AI reads each receipt, and nothing saves until you confirm it.
Software should not need a training course.
The category standard is a system: dispatch boards, scheduling, payroll, a chart of accounts, a setup call, and a settings screen you need a spare evening to understand. That is a reasonable product for a company with an office manager. It is a bad joke for a person who is the office manager, the estimator, and the one on the ladder.
VanReceipts has no onboarding call, no chart of accounts, and nothing to configure before it is useful. You add a job, send the estimate, get paid, and the books follow. If a feature could not be understood while sitting in a van with the engine running, it did not go in.
The tradeoff is real and worth saying out loud: this is not a field service management suite, and it is not trying to become one.
Things this app will not do to you.
- No invented social proof. There are no star ratings or review counts on this site, because the app is new and has not earned them yet. When there are real ones, they will be the real ones.
- No card to look first. Tap the × on the paywall after onboarding and browse sample jobs, the real app on realistic numbers, before you start the trial.
- No per seat charge for your crew. Crew labor is part of Pro at one price, however many people you put on a job.
- No cancellation maze. Cancel in your iPhone settings in four taps. No email, no retention call, and your data stays on your device.
- No hostage data. Your books live on your device and your own iCloud, and export to CSV and Excel. Cancel anytime and everything you made is still yours.
Is VanReceipts right for you?
Being wrong for some people is what makes it right for the rest.
It fits if you
- Quote, invoice and get paid by the job
- Run solo or with a small crew, and no office
- Want estimates, invoices, payments and the books in one app on your phone
- Are done with the shoebox, the glovebox, and the spreadsheet you stopped updating in March
It does not fit if you
- Need dispatch, scheduling, payroll or a full field service suite
- Need a desktop back office with a bookkeeper's workflow
- Are on Android, or want to work from a desktop browser
If the second list is you, a full field service platform is genuinely the better buy, and you should go get one.
Before you download.
How is this different from an invoicing app?+
An invoicing app covers one step. VanReceipts runs the whole job: the AI estimate, the invoice with a pay link, the payment, the receipts and miles behind it, and the books at the end. The plain English guide to job costing shows how those numbers fit together.
How is it different from an accounting app?+
Accounting apps answer the year. VanReceipts answers the job, while you are still standing on it. The two are not rivals, and everything here exports for your accountant. If you already run books, see how it compares to job costing in QuickBooks.
Do I need an accountant to use it?+
No. There is no chart of accounts and no bookkeeping setup. Add a job, send the estimate, get paid, and log costs as they happen. CSV and PDF export is there when your accountant asks.
What does it cost?+
You can look around for free with sample jobs. Real work, like scanning receipts, adding jobs, sending invoices and exporting, needs VanReceipts Pro: $14.99 a month or $99.99 a year, with a 3-day free trial. Full breakdown on the pricing page.
Send your first estimate today.
Add one job, let cloud AI draft the estimate, and send it with a pay link. It takes about ten minutes.
Download on theApp StoreLook around free with sample jobs. Cancel Pro anytime in the App Store.