Easy invoices & expenses for the trades

Estimates. Mileage. Profit.

Invoices, estimates, mileage, and job profit in one app. Snap a receipt, bill the job, and see what you actually made before you leave the site. Built for contractors, electricians, and plumbers.

Download on theApp Store
Free to try.
No spreadsheets. Ever.
Free to try, no card required Confirmed by you before it counts Built for solo & small trade crews
VanReceipts estimates and invoices on iPhone
VanReceipts monthly profit overview
Invoices

Bill from the job.

Build estimates and invoices from labor and materials you already tracked. Send a PDF, mark payments, keep balances clear.

Expenses

Snap the receipt.

Cloud AI itemizes receipts while the Free monthly allowance remains and on every Pro scan. You confirm before anything saves.

Mileage

Trips on the job.

Pick From and To and the app works out the miles, or enter them yourself. Set your own rate per mile once and every trip uses it.

Tax

Tax on every receipt.

Sales tax is captured with each expense, not buried in the total. See what you paid for the period, ready for your accountant.

Profit

Know what you kept.

Materials, labor, mileage, and what you billed in one place. Net profit and margin per job, not just a year-end total.

Why it works from actual costs, not estimates →
Works for your trade

What eats the margin is different in every trade.

The costing problem is the same shape everywhere. What slips through is not. Each guide below is written for one trade.

Electricians

Wire priced by the foot, a panel that changes spec mid-job, extra circuits asked for on day two, and consumables off the van that never get invoiced separately.

Job costing for electricians →

Plumbers

A bathroom fit either runs to plan or turns into a day of cut-out when you find lead pipe behind the wall. Both quote the same and perform nothing alike.

Job costing for plumbers →

HVAC techs

On an install the equipment can cost more than the labor, so a small slip wipes the margin. Then the warranty callback arrives with no invoice attached to it.

Job costing for HVAC →

General contractors

The common mistake is leaving your own hours out of the math. Count only materials and cash paid to others and every job looks like it made money.

Job costing for contractors →

Roofers, landscapers, cleaning crews and handymen use it the same way. If you bill by the job, the math does not change.

How it works

From the van seat to a paid invoice.

No accountant. No end-of-month scramble. Log the work as you go and the numbers keep themselves.

1. Add the job.

Client, dates, what you're billing. Type it once between jobs, and everything else hangs off it.

Add your first job →

2. Log every cost.

Snap the receipt at the counter. Add your hours before the job's a memory. Nothing waits for the weekend.

How the receipt scanner works →

3. Estimate. Invoice. Same job.

Same numbers you already tracked, sent as a PDF. Draft, sent, partial, paid, with no retyping into another app.

Make an invoice free in your browser →

4. See what you kept.

Profit updates the moment a cost lands. You know before you've packed the van, not at tax time.

Run the numbers on a past job →
Inside the app

Did this job make money?

Monthly profit overview
Monthly profit overview
Estimates and invoices
Estimates & invoices
Job profit breakdown
Profit on every job
Questions

Questions we get asked.

What is VanReceipts?+

VanReceipts is an easy invoices and expenses app for tradespeople. Send estimates, invoice your customers, log mileage, scan receipts, and see job costing profit on every project.

Can I send estimates and invoices from the same job?+

Yes. Build estimates and invoices from the labor and materials you already tracked, send a professional PDF, mark payments, and keep balances clear on the job.

Does VanReceipts track mileage?+

Yes. Log From and To, or enter the miles yourself. Trips land on the project and roll into Accounting and job cost.

Does VanReceipts track sales tax?+

Yes. Tax is captured on every receipt and expense, not just the total. See what you paid in tax for any period, included in your CSV and PDF exports for your accountant.

Are my receipts uploaded to the cloud?+

Yes. Free may upload up to 10 receipt images for cloud AI itemization each calendar month. Pro uses cloud AI on every receipt with unlimited itemization. You confirm the results before save. See the Privacy Policy for details.

Is VanReceipts free?+

Yes, and the free plan does not expire. It covers 10 cloud AI receipt scans each calendar month, your jobs, estimates and invoices, mileage, and profit for this month. Pro is $14.99 a month or $99.99 a year, with a 7 day trial, and adds unlimited scans, full history, crew labor and iCloud sync. See the full pricing breakdown.

How is this different from other job costing apps?+

Most of them price the job before you do it. VanReceipts scores it after, from the receipts, hours and miles the job actually produced, so the profit figure is what happened rather than what was planned. More on why it is built that way.

Stop guessing what a job made.

Invoices, estimates, mileage, and profit in one app. VanReceipts is on the App Store, free to try.

Download on theApp Store

Free plan, no card required. Pro is $14.99 a month with a 7 day trial, cancel anytime.