VanReceipts Privacy Policy

Last updated: 4 July 2026

VanReceipts ("the app", "we", "us") helps tradespeople turn receipts into a running profit-and-loss picture. This policy explains what the app does with your information. The short version: your data lives on your device by default, we do not track you, and we do not sell your data.

Data stored on your device

Receipts, expenses, projects, clients, logged time, and your settings are stored locally on your device using Apple's on-device database. Receipt text is read using Apple's on-device text recognition. None of this is sent to us to provide the core app.

iCloud sync (optional)

If you enable iCloud sync (a paid feature), your data is synced through your own private iCloud account using Apple CloudKit. It is stored in your personal iCloud container, governed by Apple's Privacy Policy. We cannot read the contents of your iCloud data.

Cloud itemisation (optional, off by default)

The app can optionally send a receipt image to our processing service to extract individual line items with higher accuracy. This is off by default and only happens for receipts you scan while the feature is enabled in Settings. When enabled:

• The receipt image and recognised text are sent over an encrypted connection to our service, which passes them to an AI provider (OpenAI) solely to return the extracted items. This data is not used to train third-party models and is not linked to your name or account.
• Requests are authenticated using Apple App Attest, which confirms the request comes from a genuine copy of the app. App Attest does not identify you personally.
• If you choose to submit a correction ("feedback"), the receipt image and your corrected values are stored by us only to improve extraction accuracy. This is optional and separate from normal scanning.

If you never turn this feature on, no receipt data leaves your device through it.

Device permissions

• Camera / Photos: used to capture or import a receipt. Images stay on your device unless cloud itemisation is enabled.
• Location (optional): checked only at the moment you scan, to match a receipt to the job site you are working at. It is not tracked in the background and not shared.
• Calendar / Contacts (optional): read on your device to match receipts to jobs and to add clients quickly. This information is not uploaded to us.

Payments

Subscriptions are processed by Apple through the App Store and managed by RevenueCat, our subscription infrastructure provider. We do not receive or store your payment card details. RevenueCat receives a purchase identifier to manage your subscription status. See RevenueCat's Privacy Policy.

What we do not do

• We do not use third-party analytics or advertising SDKs.
• We do not track you across other apps or websites.
• We do not sell or rent your personal data.

Data retention and deletion

On-device data is removed when you delete the app. iCloud data is removed through your iCloud settings. To request deletion of any optional feedback data you submitted, contact us at the address below.

Children

VanReceipts is intended for business use by adults and is not directed at children under 13.

Changes

We may update this policy as the app evolves. Material changes will be reflected here with a new "last updated" date.

Contact

Questions about privacy: support@vanreceipts.app