An HVAC quote for one ductless head
An HVAC quote template names one piece of equipment that is already chosen, and one price. The sheet loaded above is a matched indoor head and outdoor condenser, sample model Northwind 12, for one room. Before tax it is $4,660: the equipment $3,800, 15 feet of line set $420, condensate to an existing drain $180, and the pad and whip $260.
There is no second option in the notes. A second room is a different quote. The dollar amounts are round samples so the addition can be checked. They are not a price for the work, and Northwind is not a real manufacturer.
| Line | Amount |
|---|---|
| Matched indoor head and outdoor condenser, Northwind 12 | $3,800 |
| Line set, 15 ft | $420 |
| Condensate to an existing drain | $180 |
| Pad and whip | $260 |
| Quote before tax | $4,660 |
The date on the sheet is the end of the offer. A deposit of $1,000 is due when the offer is accepted, because that model is ordered for the job. The deposit is a term of this offer. Acceptance is the signature line, or a written reply that names this quote.
Opening the refrigerant circuit
EPA's Section 608 questions and answers say that adding or removing refrigerant from a mini-split during installation, and connecting or disconnecting hoses or pre-charged lines, requires Section 608 certification (read October 15, 2026). The same rule is summarized at epa.gov/section608. This ductless install connects the line set, so the certification applies. The return button does not open the circuit. Patch and paint on that return are outside its $570.
A condenser, and a rooftop unit
The condenser button is $2,580: a Northwind 36 condenser $2,400, with the air handler staying, plus a new disconnect and whip $180. The line set is reused. A new air handler is outside the price. If the circuit is opened, Section 608 certification applies here too. A full heat pump and air handler, with a second option in the notes, is the HVAC estimate template.
The rooftop button is a packaged heat pump on the existing curb, $7,250: the unit $5,400, a half day of crane $900, a curb adapter $650, and the crane path $300. A new curb is outside it. A no-cool repair, with a capacitor, a contactor, and refrigerant by the pound, is the HVAC invoice template.
Where a home-improvement deposit rule applies
Where the work is a home improvement, California's writing rule and down payment cap are on the construction quote template. Other states write their own rules. The $1,000 deposit on this sample is a term of the offer. This page is not legal advice. More forms are on the templates page.
Download the HVAC quote
Fill in the quote on this page, then download it as a PDF in three designs, a Word file, or an Excel file. Pick the job first. The file uses the lines that are on screen.
Questions HVAC techs ask
What is an HVAC quote template?+
An HVAC quote template is a fixed price for equipment you have already chosen, with a date the offer ends and a line for the client to accept it. The one-room ductless sheet here is $4,660 before tax for sample model Northwind 12. There is no second option. The dollars are samples so the math can be checked, not a price for the work.
What should an HVAC quote include?+
The model, what stays and what is replaced, the date the offer ends, any deposit, and a place for acceptance. On this ductless sample the deposit is $1,000, due when the offer is accepted, because the model is ordered for the job.
Who can connect a mini-split?+
EPA's Section 608 questions and answers say that adding or removing refrigerant from a mini-split during installation, and connecting or disconnecting hoses or pre-charged lines, requires Section 608 certification. This page is not legal advice.
Can I download an HVAC quote template as Word or Excel?+
Yes. The quote you fill in downloads as a PDF in three designs, and as a Word file and an Excel file.
Missing a line you always need? Email support@vanreceipts.app and we will add it to the template.