A no-cool call, written the way you bill it.
The condenser is down, the customer is in the hallway, and they want a number before you open the panel. You already know the shape of the ticket: a diagnostic, the part if you have it on the truck, the labor to swap it, and the drive.
The lines below are one shop's sample, so the addition can be checked. They are illustrative, not a national price. Prices, licensing, and local rules vary by the job.
The drive uses the 2026 IRS business rate of 72.5 cents. How that trip is stored is the contractor mileage deduction page. How to build the diagnostic fee is in the HVAC pricing guide.
| Line | Amount |
|---|---|
| Diagnostic, flat | $129.00 |
| Run capacitor | $48.00 |
| Labor to swap it, half an hour at $95 | $47.50 |
| Drive, 18 miles at 72.5 cents | $13.05 |
| Total | $237.55 |
72.5 cents is from IRS notice IR-2025-128, as of October 15, 2026.
Half an hour at $95 is $47.50. Eighteen miles at 72.5 cents is $13.05. Add $129, $48, $47.50, and $13.05 and the total is $237.55.
After the customer says yes, that sheet becomes the invoice without retyping it. The paper versions are the HVAC estimate template, the HVAC invoice template, and the HVAC quote template.
What VanReceipts does on that call.
VanReceipts is an iPhone app for a solo tech or a small crew. Classic invoices and estimates are free, with no cap. Pro is $14.99 a month or $99.99 a year, with a 3-day free trial on the yearly plan.
The monthly plan has no trial. Pro adds the estimate draft, the pay link, and the job record.
The estimate
Cloud AI drafts priced lines from a photo, a voice note, or words you type. One short round of questions, and every line stays editable.
The invoice
The estimate becomes the invoice in one tap. Send the PDF by text or email, with your logo, your colors, and a quote link.
The payment
One pay link and QR code into your own Stripe account. VanReceipts takes no cut. Stripe keeps its processing fee.
Skipped answers are stored as assumptions. Edit with AI is for an estimate that already has a line, not for an invoice. Nothing on a receipt saves until you confirm the job.
With Pro and a connection, cloud AI reads vendor, date, total, and every line. With no signal, the phone still reads vendor, date, and total.
The full list is on pricing. What the job made after the parts and the drive is job costing for HVAC.
What it does not do.
It does not dispatch a tech, and it has no scheduling board. It does not track the van with GPS, and it does not log miles in the background.
You pick From and To and the app works out the distance, or you type the miles. Location is used only when you ask to fill an address or the start of a trip.
It does not file a tax return, connect to QuickBooks, or pull a bank feed. It records the numbers. Export to CSV or Excel is the hand-off to your accountant.
There is no Android, web, or desktop app. Another iPhone uses the same Apple ID with iCloud sync.
Jobber and Housecall Pro, priced October 16, 2026.
Jobber and Housecall Pro both schedule crews, and this table is the solo price plus the jobs VanReceipts will not take on.
| VanReceipts | Jobber | Housecall Pro | |
|---|---|---|---|
| Solo price | $14.99/mo or $99.99/yr. Classic is free. | From $29/mo, billed annually (Core) | From $59/mo, billed annually (Basic) |
| Extra people | No per-seat charge | $29/mo each | Yes, on Essentials |
| Scheduling and dispatch | No | Yes, on Core | Yes, on Basic |
| Job costing | Yes, on Pro | Yes, on Grow | Yes, on Basic |
| Finding the van | No | Not on Core | Yes, on Essentials |
| Card payments | Your Stripe account. No cut. | Yes, on Core | From 2.59% |
| Trial | 3-day trial on the yearly plan | 14 days on Grow | 14 days on Max |
- Jobber: getjobber.com/pricing, read Oct 16, 2026
- Housecall Pro: housecallpro.com/pricing, read Oct 16, 2026
- VanReceipts: US listing, read Oct 12, 2026
All plans and prices
VanReceipts also: crew at an hourly cost; job costing on Pro is receipts, hours, and miles on the job; monthly has no trial, and Stripe keeps its fee. Jobber also: Core is $49/mo or $39/mo for one year (1 user); Grow job costing is $199/mo, $169/mo for one year, or $149/mo billed annually; no processing rate is listed; 14 days on Grow, no card required. Housecall Pro also: Basic is $79/mo (1 user) and the annual price is $20/mo less; Essentials is 5 users at $189/mo or $149/mo annually; Max is 8 users at $329/mo or $299/mo annually, then $35/mo each; bank payments are 1%; intro month Basic $26 (list $79), Essentials $26 (list $189), Max $99 a month for 3 months (list $329), with "Book demo today and save $690" on Max; the table uses list prices; 14 days on Max, no card required. An annual price is the monthly amount on annual billing, not one charge for the year.
Jobber or Housecall Pro is the right buy when the pain is the board: who is on which call, and where the truck is. VanReceipts is the right buy when the pain is the ticket in your hand: the estimate, the invoice, and whether the call made money after the capacitor and the drive.
Questions from the truck
What is HVAC software?+
HVAC software is the tool you run the business of a service call on: the quote, the invoice, the payment, and the record of what the call cost. Some products also dispatch trucks and keep a schedule. VanReceipts does the quote, the invoice, the payment, and the job record. It does not dispatch.
How much does HVAC software cost?+
VanReceipts Pro is $14.99 a month or $99.99 a year, with a 3-day free trial on the yearly plan. On October 16, 2026, Jobber Core for one user was $49 a month with no commitment, or $29 a month billed annually, and Housecall Pro Basic was $79 a month, or $59 a month billed annually. Those two also sell larger team plans. Check their pricing pages before you compare a crew of five.
Does VanReceipts dispatch HVAC technicians?+
No. There is no scheduling board and no dispatch. It also does not track the van with GPS. If you need a board, look at Jobber or Housecall Pro. If you need the estimate and the invoice on the phone, this is the app.
Can I send an HVAC invoice from my iPhone without Pro?+
Yes. Invoices and estimates are free, with no limit, on the Classic template, by Mail, Messages, print, or any share option. Pro adds AI estimates, the other templates, quote and pay links, recording payments, receipts, mileage, and job profit.
Put the next call on the phone.
Classic invoices and estimates are free. Pro is $14.99 a month or $99.99 a year, with a 3-day free trial on the yearly plan.
Download on theApp Store